We are seeking a highly organized and proactive Senior Operations Executive to oversee and optimize daily administrative and operational activities across facilities management, procurement, logistics, and general administration. The role requires strong coordination skills, process oversight, and the ability to ensure operational efficiency across multiple business functions.
Key Responsibilities
- Execute and follow up on daily administrative tasks within the department.
- Organize and maintain administrative files and records in a structured and easily accessible manner.
- Monitor office supplies and operational requirements.
- Coordinate with different departments to meet business needs.
- Follow up with service providers (maintenance, cleaning, security, etc.) when needed.
- Receive and inspect incoming items to ensure they match purchase orders.
- Record incoming and outgoing stock movements in the system or approved records.
- Monitor inventory levels and prepare periodic reports on shortages and requirements.
- Ensure proper storage conditions and safeguard materials against damage or loss.
- Receive and review purchase requests.
- Prepare and follow up on purchase orders, ensuring timely execution.
- Ensure compliance with the company’s approved procurement policies and procedures.
Must Have
- Bachelor’s degree in Business Administration, Economics, or a related field.
- 2-3 Years of Exprience in operations, administration, procurement, or supply chain roles.
- Strong knowledge of ERP systems, Microsoft Office, and Google Workspace.
- Proven ability to coordinate multiple operational functions and manage vendor relationships.
- Strong organizational, analytical, and problem-solving skills with high attention to detail.
- Excellent communication and stakeholder management skills.
- Ability to work in a fast-paced manufacturing or operational environment and drive process improvements.